Withdrawal Policy for Students Attending Alberta Private Career Colleges (licensed under the Private Vocational Training Act)

Private Career Colleges must monitor and record student attendance. When students are absent, institutions must keep track of details relating to contact with the student and the reason for the absence in the student’s file. A reasonable excuse for an absence must describe circumstances requiring the student’s absence (e.g. medical, family emergency, etc.).

For the purposes of Alberta Student Aid funding, Alberta Private Career Colleges must consider a student as withdrawn under any of the following circumstances:

• a student has missed five consecutive class days without contacting the institution, before or during the absence, to provide a reasonable excuse. In this case, the effective date of the student’s withdrawal is the first of the five days that the student was absent.
  
  
• a student with a reasonable excuse is absent more than 30 consecutive days. In this case, the effective date of the withdrawal is the first day during this period that the student was absent.
  
  
• a student has excessive absences that will prevent them from successfully completing their program within the scheduled study period. In this case, the effective date of the student’s withdrawal is the last day that the student was in attendance.

The institution must use the effective dates described above when following guidelines for reporting withdrawals and for refunding tuition.

When a private career college reports a student as withdrawn under this policy, these are instances of amended registration.